Event Details & FAQs

Saturday 11/16/24 at the Claremont Hotel:

• 5:30pm: Event begins with cocktail reception; hors d'oeuvres and cash bar; silent auction and games begin!
• 7:15-7:30pm: Silent Auction tables close (Adult parties at 7:30pm, everything else at 7:15pm)
• 7:45pm: Seated dinner, including wine for the table, & Live Auction begins
• 9:00pm: Live Auction ends; Dessert, music, & dancing
• 10:30pm: After party
• 11:00pm: Event ends

Note: the bar will be closed during the Live Auction - bottles of wine will be on every table, as well as available from your servers. Receipts will be emailed after the “last chance” online sale closes, and checkout will be the following week.

When is the online auction?
Online bidding opens Sunday, November 10th at 9am and closes Thursday, November 14th at 9pm. Online items (sports tickets, kids camps, wine, entertainment and outings, restaurant gift cards, and more!) will NOT be available in-person at the event.

What CAN I bid on at the Claremont?
The following categories are ONLY available in person at the event: adult parties, kids’ parties, getaways, certain class art projects and play to win raffles & games, and, of course, the not-to-be-missed live auction items!

Should I attend the event?
Absolutely! It’s a fun evening, a great way to meet other parents, and more importantly, the event directly benefits the kids. Purchase tickets to the event at the Claremont Hotel here starting September 9th. Get your tickets early as the event may sell out! Early bird pricing ends October 23rd. Registration closes November 8th.

What's up with the costumes? Most parents wear costumes to the Benefit, some exceptionally imaginative interpretations on the theme! Guessing who will win "best dressed" is always a fun part of the evening. We are so excited to see the Olympic-inspired costumes our community comes up with this year. Athletic choices abound, it's all on the table! (But please try to keep it rated "E" for everyone, as there will be 8th grade volunteers at the event).

What’s the format of the auction this year?
Items at the auction will be broken into three categories:

• ONLINE: We’ll be offering multiple items via online auction only, including gift certificates to local businesses, tickets to museums and sporting events, vouchers for kids’ summer camps, jewelry, wine, and more! The online auction ends 2 nights prior to the Benefit so don’t miss out!


• SILENT: At the Benefit, you’ll be able to bid on kids’ art projects, getaways, and parties for both kids and adults during the silent auction (5:30-7:30pm). There will also be “play to win” games and prizes.


• LIVE: – Over a delicious catered dinner and wine, we’ll offer our most amazing packages - from vacations to the coveted auction parking spot - during the live auction (7:45-9:00pm).

Can I attend just the silent auction portion of the event?
Yes! If you choose not to attend the live auction/dinner portion of the event, you can come for cocktails and to bid on adult parties, kid parties, class art projects, and getaways. You can purchase your $75 ticket for that here.

Can I sit with my friends?
Of course! There is a spot on the registration page to note who you would like to sit with, which we will do our very best to honor. You can also make generic requests such as “Kinder families.” There is no separate registration for full tables of 12 this year, please just note your group on the registration page (and thank you for making our lives a little easier!)

Can I help with the event?
Yes please! Contact Diana Bitting and Charmin King at hillcrestbenefit@gmail.com